2019 Elections: voting is delayed

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2019 Elections: voting is delayed

Kohsuke Kawaguchi
Administrator
The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

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Re: 2019 Elections: voting is delayed

Marky Jackson
KK,
Understood.
I think it would be a good exercise post-election to have an open retrospective. Among the many reasons, I also feel it will give the community an opportunity to see how a project of this magnitude handled things like this and others in the open.
Thanks kindly for all you and other do for Jenkins, I for one am truly thankful.

{     
    "regards" : {
         "name" : “marky”,
         "phone" : "<a href="tel:+1%20(408)%20464%202965" dir="ltr" x-apple-data-detectors="true" x-apple-data-detectors-type="telephone" x-apple-data-detectors-result="0">+1 (408) 464 2965”,
         "email" : “[hidden email]",
         "team" : “jackson5“,
 “role” : “software engineer"
     }
 }

On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Tracy Miranda
I can shed some light on the challenges here. 

This year's election will run with the Condorcet Internet Voting System, a system pretty much used widely with other OSS projects/foundations.
As with any software, Condorcet has its limitations which it shares in the FAQ - basically it is not stress tested for 6 figures voting and suggests it would be better to have sanitized email lists for voting.

For Jenkins elections the eligible voter criteria is very inclusive i.e. Eligible voters are those who have an account on jenkins-ci.org prior to Sep 1 (See Board Election Process and 2019 update).
Being the massively successful project that it is there are ~100,000 accounts that meet this criteria. In practice some of these accounts are dormant,bots, etc.
The reality of those who will engage in the election is likely far, far smaller (3 figures or more would be awesome!).

So what is likely now that we reach out to the potential voter base and request folks to opt-in to the election in order to receive a ballot. Users who do not respond are by default opt-out. The expectation is that this process cuts down the voter numbers but also leaves us with a set of highly engaged voters. Additionally it would be good to identify this group for CDF-related elections too.

There are a couple of ways we can do this in practice, each with pros & cons, and likely we should allow a suitable amount of time for folks to register.
The original election dates were set out with an expectation these issues could be resolved beforehand but given folks involved are juggling multiple responsibilities,things did not work out in a timely way.

I'm sure we'll figure out something practical yet effective and make this election happen - just not as soon as originally hoped (story of my life :).

Tracy


On Tue, Oct 15, 2019 at 9:08 AM Marky Jackson <[hidden email]> wrote:
KK,
Understood.
I think it would be a good exercise post-election to have an open retrospective. Among the many reasons, I also feel it will give the community an opportunity to see how a project of this magnitude handled things like this and others in the open.
Thanks kindly for all you and other do for Jenkins, I for one am truly thankful.

{     
    "regards" : {
         "name" : “marky”,
         "phone" : "<a href="tel:+1%20(408)%20464%202965" dir="ltr" target="_blank">+1 (408) 464 2965”,
         "email" : “[hidden email]",
         "team" : “jackson5“,
 “role” : “software engineer"
     }
 }

On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Marky Jackson
In reply to this post by Kohsuke Kawaguchi
Sitting here with Oleg and just found out that I am included in the board member elections, I withdraw my nomination for the board position.
I would like to continue forth on the infra officer nomination.


{     
    "regards" : {
         "name" : “marky”,
         "phone" : "<a href="tel:+1%20(408)%20464%202965" dir="ltr" x-apple-data-detectors="true" x-apple-data-detectors-type="telephone" x-apple-data-detectors-result="0">+1 (408) 464 2965”,
         "email" : “[hidden email]",
         "team" : “jackson5“,
 “role” : “software engineer"
     }
 }

On Oct 15, 2019, at 3:02 PM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Kohsuke Kawaguchi
Administrator

On Fri, Oct 18, 2019 at 9:36 AM Marky Jackson <[hidden email]> wrote:
Sitting here with Oleg and just found out that I am included in the board member elections, I withdraw my nomination for the board position.
I would like to continue forth on the infra officer nomination.


{     
    "regards" : {
         "name" : “marky”,
         "phone" : "<a href="tel:+1%20(408)%20464%202965" dir="ltr" target="_blank">+1 (408) 464 2965”,
         "email" : “[hidden email]",
         "team" : “jackson5“,
 “role” : “software engineer"
     }
 }

On Oct 15, 2019, at 3:02 PM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Richard Bywater-3
Given that there's been a few people who have requested to be removed from the list, would it make sense for the election nomination process to be updated whereby a nominee has to accept their nomination? 

The worst case scenario is that someone doesn't spot that they've been nominated and ends up elected even though they have no wish. Obviously not likely to end up in that position but appears it would be a possibility with the current process.

Richard. 

On Sat, 19 Oct 2019, 1:14 PM Kohsuke Kawaguchi, <[hidden email]> wrote:

On Fri, Oct 18, 2019 at 9:36 AM Marky Jackson <[hidden email]> wrote:
Sitting here with Oleg and just found out that I am included in the board member elections, I withdraw my nomination for the board position.
I would like to continue forth on the infra officer nomination.


{     
    "regards" : {
         "name" : “marky”,
         "phone" : "<a href="tel:+1%20(408)%20464%202965" dir="ltr" target="_blank" rel="noreferrer">+1 (408) 464 2965”,
         "email" : “[hidden email]",
         "team" : “jackson5“,
 “role” : “software engineer"
     }
 }

On Oct 15, 2019, at 3:02 PM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Daniel Beck
In reply to this post by Kohsuke Kawaguchi


> On 19. Oct 2019, at 02:13, Kohsuke Kawaguchi <[hidden email]> wrote:
>
> Updated
> https://docs.google.com/document/d/15rJYkBjWLGZTL87xeJ4P2Y1LNn7C0EBb0wkDVUSfLmQ/edit#

You did not update the changelog that you added when I had to decline.

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Re: 2019 Elections: voting is delayed

Kohsuke Kawaguchi
Administrator
Thank you. Fixed.

On Sat, Oct 19, 2019 at 2:11 AM Daniel Beck <[hidden email]> wrote:


> On 19. Oct 2019, at 02:13, Kohsuke Kawaguchi <[hidden email]> wrote:
>
> Updated
> https://docs.google.com/document/d/15rJYkBjWLGZTL87xeJ4P2Y1LNn7C0EBb0wkDVUSfLmQ/edit#

You did not update the changelog that you added when I had to decline.

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Re: 2019 Elections: voting is delayed

Kohsuke Kawaguchi
Administrator
In reply to this post by Richard Bywater-3
Yes, we talked about the exact same thing.

I'm sure we'll do a retrospective after the whole thing is over, and this will be one of the obvious improvements.

On Fri, Oct 18, 2019 at 6:01 PM Richard Bywater <[hidden email]> wrote:
Given that there's been a few people who have requested to be removed from the list, would it make sense for the election nomination process to be updated whereby a nominee has to accept their nomination? 

The worst case scenario is that someone doesn't spot that they've been nominated and ends up elected even though they have no wish. Obviously not likely to end up in that position but appears it would be a possibility with the current process.

Richard. 

On Sat, 19 Oct 2019, 1:14 PM Kohsuke Kawaguchi, <[hidden email]> wrote:

On Fri, Oct 18, 2019 at 9:36 AM Marky Jackson <[hidden email]> wrote:
Sitting here with Oleg and just found out that I am included in the board member elections, I withdraw my nomination for the board position.
I would like to continue forth on the infra officer nomination.


{     
    "regards" : {
         "name" : “marky”,
         "phone" : "<a href="tel:+1%20(408)%20464%202965" dir="ltr" rel="noreferrer" target="_blank">+1 (408) 464 2965”,
         "email" : “[hidden email]",
         "team" : “jackson5“,
 “role” : “software engineer"
     }
 }

On Oct 15, 2019, at 3:02 PM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Marky Jackson
In reply to this post by Kohsuke Kawaguchi
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Olblak-2
Hi Everybody, 

I would like to bring additional information regarding the election specifically about infrastructure challenges.
As you know since we can't invite 100.000 emails addresses, in the condorcet voting tool, we are looking for ways to reduce that number by identifying contributors interested to participate to the election while getting rid of bots, spammers,etc.

Until now we identify two ways of doing that, 

1 - Google Form

We send a google form to every jenkins account with a simple question, "Would you like to participate (Yes,No)", wait for one week and then use those email in the condorcet tool

While this solution seems to be the simplest one, it also has limitation:
  1. We need a google account to participate, last time I checked, one third of Jenkins account were using gmail.com
  2. Google forms as limitation about how many email we can send per day, but we could use another service like sendgrid to send an email with the form link



2 - Custom Application

Another solution would be to write a simple application that listen on a specific endpoint.
With the jenkins infra sendgrid account, we send an email to every jenkins account, containing a link to validate if the receiver want to participate or not. 

I wrote such application prototype here 

As a regular contributor, you receive  an email on  [hidden email] containing a link to 
once you click on it, your profile is validated in the database

As an admin, you can access two endpoints
GET - /participants?poll=poll_id, to export a csv with every participants for a specific poll id

POST - /participants?poll=poll_id&group=<any ldap group>, this endpoint retrieve every jenkins account from ldap  for a specific ldap group, generate a unique token for each of them, and then insert the data in a postgresql database.
 
While I think the custom application will perfectly fit our need, by having a form directly from an email,  I am concerned to not have enough time to dedicate to that.
Because it's one thing to write a prototype, it's another to polish it and use it at scale.
If we go down this way, I'll need some volunteer(s) to test and/or write some code.

So I am looking for suggestions on following topics

1. Is there a better way to collect email's participants for the election?
2. What would be the best approach between custom application versus google form?
3. Is there anybody out there interested to help on this?


Cheers,

---
-> gpg --keyserver keys.gnupg.net --recv-key 52210D3D
---



On Wed, Oct 23, 2019, at 12:20 PM, Marky Jackson wrote:
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi


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Re: 2019 Elections: voting is delayed

Daniel Beck


> On 28. Oct 2019, at 10:06, Olblak <[hidden email]> wrote:
>
> 1 - Google Form
>

Have you asked our Chinese contributors regarding the feasibility of this approach for them?

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Re: 2019 Elections: voting is delayed

Rick
Thanks for the reminder from Daniel.
As far as I know, not every contributor from China can access google.com dut to the policy.

On Mon, Oct 28, 2019 at 7:31 PM Daniel Beck <[hidden email]> wrote:


> On 28. Oct 2019, at 10:06, Olblak <[hidden email]> wrote:
>
> 1 - Google Form
>

Have you asked our Chinese contributors regarding the feasibility of this approach for them?

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Re: 2019 Elections: voting is delayed

Rick
In reply to this post by Olblak-2
I can be a volunteer to help to maintain the poll application.

On Mon, Oct 28, 2019 at 5:07 PM Olblak <[hidden email]> wrote:
Hi Everybody, 

I would like to bring additional information regarding the election specifically about infrastructure challenges.
As you know since we can't invite 100.000 emails addresses, in the condorcet voting tool, we are looking for ways to reduce that number by identifying contributors interested to participate to the election while getting rid of bots, spammers,etc.

Until now we identify two ways of doing that, 

1 - Google Form

We send a google form to every jenkins account with a simple question, "Would you like to participate (Yes,No)", wait for one week and then use those email in the condorcet tool

While this solution seems to be the simplest one, it also has limitation:
  1. We need a google account to participate, last time I checked, one third of Jenkins account were using gmail.com
  2. Google forms as limitation about how many email we can send per day, but we could use another service like sendgrid to send an email with the form link



2 - Custom Application

Another solution would be to write a simple application that listen on a specific endpoint.
With the jenkins infra sendgrid account, we send an email to every jenkins account, containing a link to validate if the receiver want to participate or not. 

I wrote such application prototype here 

As a regular contributor, you receive  an email on  [hidden email] containing a link to 
once you click on it, your profile is validated in the database

As an admin, you can access two endpoints
GET - /participants?poll=poll_id, to export a csv with every participants for a specific poll id

POST - /participants?poll=poll_id&group=<any ldap group>, this endpoint retrieve every jenkins account from ldap  for a specific ldap group, generate a unique token for each of them, and then insert the data in a postgresql database.
 
While I think the custom application will perfectly fit our need, by having a form directly from an email,  I am concerned to not have enough time to dedicate to that.
Because it's one thing to write a prototype, it's another to polish it and use it at scale.
If we go down this way, I'll need some volunteer(s) to test and/or write some code.

So I am looking for suggestions on following topics

1. Is there a better way to collect email's participants for the election?
2. What would be the best approach between custom application versus google form?
3. Is there anybody out there interested to help on this?


Cheers,

---
-> gpg --keyserver keys.gnupg.net --recv-key 52210D3D
---



On Wed, Oct 23, 2019, at 12:20 PM, Marky Jackson wrote:
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi


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Re: 2019 Elections: voting is delayed

Matt Sicker
In case it's helpful, at Apache, we use a custom voting application: https://steve.apache.org/

On Mon, Oct 28, 2019 at 7:01 AM Rick <[hidden email]> wrote:
I can be a volunteer to help to maintain the poll application.

On Mon, Oct 28, 2019 at 5:07 PM Olblak <[hidden email]> wrote:
Hi Everybody, 

I would like to bring additional information regarding the election specifically about infrastructure challenges.
As you know since we can't invite 100.000 emails addresses, in the condorcet voting tool, we are looking for ways to reduce that number by identifying contributors interested to participate to the election while getting rid of bots, spammers,etc.

Until now we identify two ways of doing that, 

1 - Google Form

We send a google form to every jenkins account with a simple question, "Would you like to participate (Yes,No)", wait for one week and then use those email in the condorcet tool

While this solution seems to be the simplest one, it also has limitation:
  1. We need a google account to participate, last time I checked, one third of Jenkins account were using gmail.com
  2. Google forms as limitation about how many email we can send per day, but we could use another service like sendgrid to send an email with the form link



2 - Custom Application

Another solution would be to write a simple application that listen on a specific endpoint.
With the jenkins infra sendgrid account, we send an email to every jenkins account, containing a link to validate if the receiver want to participate or not. 

I wrote such application prototype here 

As a regular contributor, you receive  an email on  [hidden email] containing a link to 
once you click on it, your profile is validated in the database

As an admin, you can access two endpoints
GET - /participants?poll=poll_id, to export a csv with every participants for a specific poll id

POST - /participants?poll=poll_id&group=<any ldap group>, this endpoint retrieve every jenkins account from ldap  for a specific ldap group, generate a unique token for each of them, and then insert the data in a postgresql database.
 
While I think the custom application will perfectly fit our need, by having a form directly from an email,  I am concerned to not have enough time to dedicate to that.
Because it's one thing to write a prototype, it's another to polish it and use it at scale.
If we go down this way, I'll need some volunteer(s) to test and/or write some code.

So I am looking for suggestions on following topics

1. Is there a better way to collect email's participants for the election?
2. What would be the best approach between custom application versus google form?
3. Is there anybody out there interested to help on this?


Cheers,

---
-> gpg --keyserver keys.gnupg.net --recv-key 52210D3D
---



On Wed, Oct 23, 2019, at 12:20 PM, Marky Jackson wrote:
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi


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Re: 2019 Elections: voting is delayed

Tracy Miranda
Following on from what Olivier shared, I'd like to propose some update dates with a bunch of caveats. 
Looks like, subject to testing and last 10% of things going well we should be in a position to start rolling out emails to invite folks to register to vote.
We'll allow ~10 days to make sure we reach everybody before we go ahead and open up voting. 
Voting itself will be a 2 week period. Having not done this before might be a few obstacles in the way but for now this seems reasonable to me. 
Which means we are on target for new reps announced first week of Dec - which will be contributor summit/JenkinsWorld. 

Oct 31, 2019: Voter registration begins
Nov 11, 2019: Voting begins
Nov 24th, 2019: Voting closes at 5pm Pacific Time
Dec 3rd, 2019: New representatives announced

Let me know thoughts and will keep folks posted as we keep pressing to make this happen.

Tracy

On Mon, Oct 28, 2019 at 10:00 AM Matt Sicker <[hidden email]> wrote:
In case it's helpful, at Apache, we use a custom voting application: https://steve.apache.org/

On Mon, Oct 28, 2019 at 7:01 AM Rick <[hidden email]> wrote:
I can be a volunteer to help to maintain the poll application.

On Mon, Oct 28, 2019 at 5:07 PM Olblak <[hidden email]> wrote:
Hi Everybody, 

I would like to bring additional information regarding the election specifically about infrastructure challenges.
As you know since we can't invite 100.000 emails addresses, in the condorcet voting tool, we are looking for ways to reduce that number by identifying contributors interested to participate to the election while getting rid of bots, spammers,etc.

Until now we identify two ways of doing that, 

1 - Google Form

We send a google form to every jenkins account with a simple question, "Would you like to participate (Yes,No)", wait for one week and then use those email in the condorcet tool

While this solution seems to be the simplest one, it also has limitation:
  1. We need a google account to participate, last time I checked, one third of Jenkins account were using gmail.com
  2. Google forms as limitation about how many email we can send per day, but we could use another service like sendgrid to send an email with the form link



2 - Custom Application

Another solution would be to write a simple application that listen on a specific endpoint.
With the jenkins infra sendgrid account, we send an email to every jenkins account, containing a link to validate if the receiver want to participate or not. 

I wrote such application prototype here 

As a regular contributor, you receive  an email on  [hidden email] containing a link to 
once you click on it, your profile is validated in the database

As an admin, you can access two endpoints
GET - /participants?poll=poll_id, to export a csv with every participants for a specific poll id

POST - /participants?poll=poll_id&group=<any ldap group>, this endpoint retrieve every jenkins account from ldap  for a specific ldap group, generate a unique token for each of them, and then insert the data in a postgresql database.
 
While I think the custom application will perfectly fit our need, by having a form directly from an email,  I am concerned to not have enough time to dedicate to that.
Because it's one thing to write a prototype, it's another to polish it and use it at scale.
If we go down this way, I'll need some volunteer(s) to test and/or write some code.

So I am looking for suggestions on following topics

1. Is there a better way to collect email's participants for the election?
2. What would be the best approach between custom application versus google form?
3. Is there anybody out there interested to help on this?


Cheers,

---
-> gpg --keyserver keys.gnupg.net --recv-key 52210D3D
---



On Wed, Oct 23, 2019, at 12:20 PM, Marky Jackson wrote:
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi


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Senior Software Engineer, CloudBees

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Re: 2019 Elections: voting is delayed

Kohsuke Kawaguchi
Administrator
In reply to this post by Marky Jackson
My apologies for taking a while, but I've updated the doc to reflect this.

On Wed, Oct 23, 2019 at 3:20 AM Marky Jackson <[hidden email]> wrote:
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi

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Re: 2019 Elections: voting is delayed

Kohsuke Kawaguchi
Administrator
In reply to this post by Tracy Miranda
Just wanted to publicly thank Olivier and Tracy for driving this important work forward!!

On Mon, Oct 28, 2019 at 1:44 PM Tracy Miranda <[hidden email]> wrote:
Following on from what Olivier shared, I'd like to propose some update dates with a bunch of caveats. 
Looks like, subject to testing and last 10% of things going well we should be in a position to start rolling out emails to invite folks to register to vote.
We'll allow ~10 days to make sure we reach everybody before we go ahead and open up voting. 
Voting itself will be a 2 week period. Having not done this before might be a few obstacles in the way but for now this seems reasonable to me. 
Which means we are on target for new reps announced first week of Dec - which will be contributor summit/JenkinsWorld. 

Oct 31, 2019: Voter registration begins
Nov 11, 2019: Voting begins
Nov 24th, 2019: Voting closes at 5pm Pacific Time
Dec 3rd, 2019: New representatives announced

Let me know thoughts and will keep folks posted as we keep pressing to make this happen.

Tracy

On Mon, Oct 28, 2019 at 10:00 AM Matt Sicker <[hidden email]> wrote:
In case it's helpful, at Apache, we use a custom voting application: https://steve.apache.org/

On Mon, Oct 28, 2019 at 7:01 AM Rick <[hidden email]> wrote:
I can be a volunteer to help to maintain the poll application.

On Mon, Oct 28, 2019 at 5:07 PM Olblak <[hidden email]> wrote:
Hi Everybody, 

I would like to bring additional information regarding the election specifically about infrastructure challenges.
As you know since we can't invite 100.000 emails addresses, in the condorcet voting tool, we are looking for ways to reduce that number by identifying contributors interested to participate to the election while getting rid of bots, spammers,etc.

Until now we identify two ways of doing that, 

1 - Google Form

We send a google form to every jenkins account with a simple question, "Would you like to participate (Yes,No)", wait for one week and then use those email in the condorcet tool

While this solution seems to be the simplest one, it also has limitation:
  1. We need a google account to participate, last time I checked, one third of Jenkins account were using gmail.com
  2. Google forms as limitation about how many email we can send per day, but we could use another service like sendgrid to send an email with the form link



2 - Custom Application

Another solution would be to write a simple application that listen on a specific endpoint.
With the jenkins infra sendgrid account, we send an email to every jenkins account, containing a link to validate if the receiver want to participate or not. 

I wrote such application prototype here 

As a regular contributor, you receive  an email on  [hidden email] containing a link to 
once you click on it, your profile is validated in the database

As an admin, you can access two endpoints
GET - /participants?poll=poll_id, to export a csv with every participants for a specific poll id

POST - /participants?poll=poll_id&group=<any ldap group>, this endpoint retrieve every jenkins account from ldap  for a specific ldap group, generate a unique token for each of them, and then insert the data in a postgresql database.
 
While I think the custom application will perfectly fit our need, by having a form directly from an email,  I am concerned to not have enough time to dedicate to that.
Because it's one thing to write a prototype, it's another to polish it and use it at scale.
If we go down this way, I'll need some volunteer(s) to test and/or write some code.

So I am looking for suggestions on following topics

1. Is there a better way to collect email's participants for the election?
2. What would be the best approach between custom application versus google form?
3. Is there anybody out there interested to help on this?


Cheers,

---
-> gpg --keyserver keys.gnupg.net --recv-key 52210D3D
---



On Wed, Oct 23, 2019, at 12:20 PM, Marky Jackson wrote:
After deep consideration I would like to rescind my nomination as officer of infra..
Thank you kindly for the opportunity to even have a shot.



On Oct 15, 2019, at 6:02 AM, Kohsuke Kawaguchi <[hidden email]> wrote:


The proposed time table that we published earlier had Oct 14th as the start of voting, but due to a logistical challenge of running a vote with this many people, we need a bit more time to sort this out.

So the start of voting will be delayed. I currently do not have an ETA, but hopefully it shouldn't take too long.

--
Kohsuke Kawaguchi


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Senior Software Engineer, CloudBees

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Re: 2019 Elections: voting is delayed

Daniel Beck
In reply to this post by Tracy Miranda


> On 28. Oct 2019, at 21:44, Tracy Miranda <[hidden email]> wrote:
>
> Oct 31, 2019: Voter registration begins
>

Given that it's Nov 1, where are we with this?

Are there Jira (or GH) issues tracking progress of this entire process, that someone interested, but not involved, could follow?

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Re: 2019 Elections: voting is delayed

Olblak-2
Hi Daniel,

As far as I know, there is no jira ticket and it's a good point that we should have that
As I said several days ago, I wrote a simple application to collect email and we are testing that approach at the moment with a a small group of people. Basically they received an email inviting them to participate to the election

To recall the process

Step 1:
We send an email to every jenkins account containing a link to 'https://polls.jenkins.io/#/participate', mentioning your email account, your unique token, and and poll id
Step2:
After a period, every members who confirmed there participation, are invited in the Condorcet tool to participate to the election.
 

---
-> gpg --keyserver keys.gnupg.net --recv-key 52210D3D
---

On Fri, Nov 1, 2019, at 2:30 PM, Daniel Beck wrote:

>
>
> > On 28. Oct 2019, at 21:44, Tracy Miranda <[hidden email]> wrote:
> >
> > Oct 31, 2019: Voter registration begins
> >
>
> Given that it's Nov 1, where are we with this?
>
> Are there Jira (or GH) issues tracking progress of this entire process,
> that someone interested, but not involved, could follow?
>
> --
> You received this message because you are subscribed to the Google
> Groups "Jenkins Developers" group.
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> an email to [hidden email].
> To view this discussion on the web visit
> https://groups.google.com/d/msgid/jenkinsci-dev/C7E0248E-9F74-4010-87CD-7D1408537AFD%40beckweb.net.
>

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12